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Step 1. Submit the following:
Step 2. Await the City's approval or the Special Event Liquor License (if approved, you will be contacted to pick up your tentatively approved application).
Step 3. Take your tentatively approved Special Event Liquor License Application to the State of Arizona (Arizona Dept. of Liquor), located at 800 West Washington St., 5th Floor, Phoenix, AZ 85007.
Step 4. Await approval by the State agency (Arizona Dept. of Liquor). You will be emailed an approved Special Event Liquor License permit if approved. Forward the approved license to email@example.com to be included in your City of Cottonwood Special Event Permit.
Step 6. Await approval by the City of Cottonwood for your Special Event Permit.
Please complete and submit a Special Event Application 60 days prior to the event.
Additional documents may be required depending on the type of event. City staff will contact all applicants and inform them of all information required prior to permit approval.
If applicants do not have general liability insurance, they may access affordable insurance through the link below:
Applications can be submitted in person or online.
The Extension of Premises/Patio Permit application is administered by the City Clerk's Office and completed by the Arizona Department of Liquor Licenses & Control. The City Clerk's Office accepts the application and makes a recommendation to the state. For the Arizona Department of Liquor Licenses and Control procedures, please contact (602) 542-5141 or www.azliquor.gov. Applications must be submitted to the City Clerk at least 60 days prior to the event to allow ample time for staff to review and schedule for consideration by the City Clerk.
Step 1. Submit the following:
Step 2. Await approval by the City (if approved, you will be contacted to pick up your tentatively approved application).
Step 3. Take your tentatively approved application to the State of Arizona (Arizona Dept. of Liquor), located at 800 West Washington St., 5th Floor, Phoenix, AZ 85007.
Step 4. Await approval by the State agency (Arizona Dept. of Liquor). If approved, you will be contacted again by the City of Cottonwood to pay the $25.00 application fee, and you will be emailed an approved permit.
Step 5. Await approval of your Special Event Permit.
A special event permit is required if an event on the City of Cottonwood property distributes food to the public.
If an event coordinator plans to have food trucks or other food-selling vendors on site for an event on the City of Cottonwood property, coordinators must provide the City of Cottonwood a copy of all vendors' Yavapai County food vendor permits and a current proof of Fire Certification.
Additional insurance may be required.
For all other merchant vendors, a complete list of vendors for any event being hosted on the City of Cottonwood's property will be required prior to a Special Event Application being approved. Some vendors may be required to submit a Certificate of Insurance as well.
Rentals (stages, jumping castles, entertainment, portable restrooms, etc.)
A list of vendors providing services for your event will be required. Insurance requirements for each vendor will be in effect.
The Environmental Health Unit (Unit) at Yavapai County Community Health Services (YCCHS) regulates and issues "temporary food service establishment" permits for food and beverage concessions at special events in Yavapai County. It is the Unit’s responsibility to regulate the food sold at these events. If food or drink is not prepared and handled in a sanitary manner, the public's health may be at risk.
In order to sell or give away any food or beverage product at an event,you are required to apply for a "Special Event License."
You can find all the information needed and the link to the application here. You will need to submit your Special Event Food Vendor Application no later than THREE WEEKS out from the event.
If an event is taking place on City of Cottonwood property, a special event permit will be required. This includes parks, plazas, indoor facilities, and public right-of-way (streets).
If you're interested in renting a park or indoor facility for your event, go to https://secure.rec1.com/AZ/cottonwood-az/catalog and log in or create an account to check facility availability. If you have additional questions about renting city property for an event, call the Parks and Recreation office at 928-639-3200 or email us at firstname.lastname@example.org.
If an event is taking place in commercial areas or private property, written permission from the property owner will be required unless the event coordinator (or the organization the coordinator works on behalf of) owns the property.
If your event occurs on city streets or impacts traffic on public roadways (including streets, sidewalks, and the area in between), you must submit a traffic control plan. Traffic Control Plans are a two-part permitting process subject to separate review times.
Step 1: Submit Engineering Permit Application
Street closures and street barricades for large special events are permitted through the special event permit application process. A traffic control plan and detailed site plan should be included if public streets will be closed.
ALL TRAFFIC CONTROL PLANS ARE SUBJECT TO A COMPHRENSIVE REVIEW.
Submitting an application for a Special Event is $50 per application. The application fee must be paid at the time of submission and is nonrefundable. Payment can be made in person at the Cottonwood Recreation Center, online at https://secure.rec1.com/AZ/cottonwood-az/catalog, or staff can assist you over the phone at 928-639-3200.
Additional fees may be incurred for the use of public facilities, additional permits, and other related services (ex, an event in a park will be subject to park rental fees or require off-duty security at the applicant's cost).
Contact Officer Track (do we provide the link or od it for them?), a 3rd party off-duty management company, to inquire about hiring off-duty officers to perform security or provide traffic control for your event.
Fees will apply.
General safety plans may be required.
Special Event Applications will not be approved until security requirements are met.